Close your business’s month in one day
Qkwit is accounting software. It downloads your invoices from KSeF and works out ZUS, income tax and VAT. You approve the documents, send the returns and pay. With about 20 documents, that’s one day.
Sole trader: from 39 zł/mo excl. VAT, up to 20 scans, photos, PDFs and bank statements. Limited company (sp. z o.o.): from 79 zł/mo excl. VAT in a month with no sales invoices. All plans and prices incl. VAT
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Who Qkwit is for
- Sole traderfrom 39 zł/mo excl. VATEvery month the amount and deadline for ZUS, income tax and VAT, and after the year your annual tax return.
- Limited company (sp. z o.o.)from 79 zł/mo excl. VATFull books with corporate tax and VAT. The financial statements and CIT-8 after the year are included.
- HR and payroll29 zł incl. VAT per employee / moContracts, payroll and your employees' ZUS, added to your business's bookkeeping in Qkwit.
- Accounting officecustom quoteQkwit reads your clients' documents and prepares the entries; the office's accountant approves them.
This is what September looks like at Anna Kowalska's business
Anna runs a graphic design studio as a sole trader and employs one person. It's the same business as in the example above.
Anna uploads PDF invoices and photos of receipts from her phone or computer. Qkwit reads each of the 11 documents and prepares an entry. It read 6 of them without any doubt, so it approved them under Anna's setting (the Automat mode). She sees them in her list and can undo them.
An invoice from Hurtownia Wielka for 19,680.00 zł arrives marked “cash”. An invoice from another business over 15,000 zł including VAT must be paid by transfer or card, and cash changes the income tax, so Qkwit asks Anna how she'll pay.
No question is waiting any more, so Anna clicks “Close month”. The program works out the final amounts and gives her the transfer details.
Anna pays her own social security, plus social security and tax on her employee's pay, 5,703.23 zł in total.
Anna pays 1,128.00 zł of VAT and sends the tax office the JPK file (the monthly VAT report) that Qkwit prepared.
In September Qkwit also asked Anna about one more invoice, which arrived twice. The amounts are an example from a demo account.
Who does what when you settle your business in Qkwit
Qkwit is a program for settling your business, not an accounting office. It doesn't file returns or financial statements in your name and doesn't deal with the tax office or ZUS on your behalf.
What Qkwit does
- Reads invoices, receipts and contracts (the AI does this) and asks you about what isn't in them.
- Calculates ZUS, PIT or CIT, VAT and salaries from the rules coded into the program. The AI doesn't calculate amounts, and every amount has “Dlaczego tyle?” with the calculation.
- Proposes entries for your books and, if you switch on the Automat mode, approves on its own the ones it read without doubt. You see every such entry in the document list.
- Keeps track of deadlines and gives the amount, deadline and account number for every transfer.
- Prepares the returns and files for the tax office and ZUS, and for a limited company also the annual financial statements.
What you do
- You give true answers when Qkwit asks about something that isn't in the documents.
- You send the returns and files Qkwit prepared: to the tax office free through podatki.gov.pl, and to ZUS through eZUS.
- You pay tax and ZUS to the account and by the deadline Qkwit gives you.
- You reply to letters from the tax office and ZUS.
- In a limited company (sp. z o.o.) the annual financial statements are signed by every member of the management board and, if the company has entrusted its books to someone (an employee or an accounting office, for example), by the person who keeps them. Neither Qkwit nor anyone on our team signs them.
- Who is responsible for taxes?
- You are responsible to the tax office and ZUS for your taxes and contributions, just as you are when you use an accounting office. We are responsible for the program working as agreed. If you run a sole proprietorship, you usually have the same rights as a consumer (art. 385⁵ of the Polish Civil Code), and the terms do not limit them (terms, point 8).
- Does Qkwit have liability insurance (OC)?
- No. Mandatory liability insurance applies to accounting offices that keep their clients' full accounting books, and Qkwit is a program.
In Qkwit you also sort out invoices, a car and the end of the year
- Pay taxes and social securityWhat you doYou make the ZUS and tax transfers in your bank. If you charge VAT on your invoices, you also send the JPK file (the monthly VAT report) on podatki.gov.pl.What you getA list of transfers with the amount, account number, title and deadline of each. With VAT, also the JPK file and a description of how to send it.
- Issue an invoiceAn invoice PDF with the next number and the VAT worked out, ready to send to your client.
- Commission a contract for specific workThe contract, the acceptance record and the bill you pay the contractor against, and in January their annual income statement (PIT-11).
- Take money out of your company (sp. z o.o.)The tax on the profit payout (dividend) with its payment deadline, and the amount that goes to the shareholders' accounts.
- Close the yearYour annual tax return as a file ready to send. For an sp. z o.o. also the financial statement, a yearly summary of the company's assets and result.
- Account for a company carHow much VAT and cost you deduct from every fuel, service and lease invoice, and, when the car is used only for the business, its notification to the tax office (VAT-26).
- Change your tax formA comparison of your tax on the tax scale, flat tax and lump sum with your business's numbers, and a description of how to report the change.
A sole trader pays from 39 zł a month excl. VAT, a company from 79 zł. Invoices from KSeF and sales invoices never count towards the limit. See pricing →
You check and undo what Qkwit approved on its own
When the Automat mode is on, a document Qkwit approved gets a green badge in the list. In the menu next to it you undo the approval in one choice: the document comes back to you to check, or Qkwit reads it again. If the month is already closed, you first reopen it on that month's page. When an approval can't be undone, for example because a payment is already recorded on the invoice, the program tells you what is blocking it.
Questions and answers
What do I need to know to settle my business in Qkwit?
What only you know: what you buy for the business and what privately, how your clients pay their invoices, and which tax form your business uses. Qkwit asks about it directly when the answer isn't in the document, calculates the amounts according to the rules and shows what each one comes from. You approve the entries and the month close.
Does Qkwit replace an accounting office?
It replaces the work you pay an office for: reading documents, preparing entries, calculating ZUS, taxes and VAT, and the files for the tax office. Qkwit is still a program, not an office: you approve the entries and the month close, you send the files yourself, and you are responsible for your settlements. When the program doesn't calculate something, such as crypto in your business, it says so next to the document and shows no amount. You settle such a case yourself or with your own accountant, whom you can invite to your company in Qkwit.
Can I have just payroll, without moving my bookkeeping?
Not yet. Today you add HR and payroll to your business's bookkeeping in Qkwit, 29 zł a month incl. VAT per employee. If you only want payroll and your books stay with an accounting office, write to us through the contact form.
Who sends the returns to the tax office and ZUS?
You do. Qkwit prepares the finished returns as files, such as the monthly JPK (the VAT report for the tax office). You send them to the tax office or ZUS and tick them off in Qkwit.
What if the AI gets it wrong?
On the document you choose “Cofnij zatwierdzenie” and check it again, or “Poproś AI o ponowną decyzję”. The AI doesn't work out the amounts anyway: the program does, from the rules.
Who is responsible if an amount is wrong?
The business owner is always responsible for the correctness of the books, whether they keep them themselves, in a program, or hand them to an accounting office. Qkwit helps you check them: next to every amount it shows “Dlaczego tyle?”, and you undo an approval in the document's menu.
Bookkeeping costs from 39 zł a month excl. VAT for a sole trader and from 79 zł for a company.
HR and payroll are added to your bookkeeping, at 29 zł a month incl. VAT per employee.